Verify Registration

NORTH COUNTRY COMMUNITY COLLEGE

VERIFICATION OF ENROLLMENT

There is a limited window during which students can be registered for courses or withdrawn from courses without financial liability. Once the Add/Drop period is concluded a copy of the course registration list will be e-mailed to the instructor and the counselor. Information on adding or removing students is listed below and is also on the Important Dates worksheet.

Academic Year/Fall Semester Courses:

  • In September, each student must complete both steps: Application (1) and Course Registration (2) for Fall Semester or Full Year courses. The high school will give each student a copy of the Course Selection Form as a receipt and record of enrollment.
  • NCCC Records Office enters the Fall/Academic Year course registration upon receipt in Saranac Lake
  • NCCC Business Office bills the students $60 per course for all Fall and Academic Year courses. Bills are mailed to home address. More on billing is on the NCCC College BRIDGE website.
  • Course enrollment lists are available in several ways:
    • Faculty can log in to the NCCC Academic Management System (described below)

Select a course and see which students are enrolled

  • Each Counselor has User Name and Password and can search by individual student
  • Instructors, students and counselors should verify enrollment by the October Add/Drop date to avoid course fees
  • If a student name is not listed on the NCCC roster, that student is not enrolled!

Spring Semester Courses: Verification of Enrollment

  • Students must complete both steps: Application (1) and Course Registration (2) for Spring Semester courses.
  • Students can complete these steps in the Fall/Academic Year registration process
  • Spring registration and billing are not entered until January
  • Course enrollment lists are available in several ways:
    • Faculty can log in to the NCCC Academic Management System (described below)

Select a course and see which students are enrolled

  • Counselor has User Name and Password and can search by individual student
  • Instructors, students and counselors should verify enrollment by the October Add/Drop date to avoid course fees

Adding students:

Additional students can be added to the course only within the timeframe provided on “Important Dates.”

Fall Semester courses First week of October See Important Dates
Academic Year courses First week of October See Important Dates
Spring Semester courses First week of February See Important Dates

Process: Each student to be added completes the registration process outlined on this website. The Course Selection Form is scanned and sent as a PDF to collegebridge@nccc.edu or faxed to Records at (518) 891-4236.

Students cannot be added after the Important Dates deadline.

Withdrawing or dropping Students without financial penalty (student is not taking the course for NCCC credit)

Fall Semester courses First week of October (To receive a refund)
Academic Year courses First week of October (To receive a refund)
Spring Semester courses First week of February (To receive a refund)

Withdrawal for other reasons:

Student is no longer in the course

Student has left school district voluntarily

Student is dismissed

Student is not making satisfactory academic progress

Why processing a withdrawal in a timely fashion is important:

Students are responsible for payment of the fee unless NCCC receives from the high school an e-mail containing the information described below. Owing money will result in a “hold” on accessing transcripts. The Important Dates indicates the last date for withdrawal with a refund.

Withdrawal/Drop Process: (counselor/instructor/student)

  • Follow verification process described above throughout the semester.
  • If the student name appears on the NCCC roster, the student is considered enrolled.
  • As soon as the student chooses to withdraw:
  1. Coordinate with Counselor who will e-mail Records@nccc.edu
  2. For each student, the e-mail will include:
    1. Student Full Name
    2. High School Name
    3. NCCC Course (not English 12)
    4. Instructor
    5. Date of withdrawal (last attended)
    6. Reason for withdrawal

 Student is no longer in the course

Student has left school district voluntarily

Student is dismissed

Student is not making satisfactory academic progress

  1. Verify completion of withdrawal/drop process:
    1. Use verification process described above.
    2. Usual turnaround of a request to withdraw is 5 working days or fewer.
    3. If the student name appears, contact records@nccc.edu.   Resend the e-mail request.
    4. Again verify using the on-line roster available through the NCCC academic management system.

Instructors and the Counselor have received access to the NCCC Academic Management System. Logging on to this system will provide real time information throughout the semester about who is enrolled.

Waiting until grades are submitted is too late for most students. Receiving an “F” grade will be permanent on the student’s transcripts.